Effective date: November 10, 2021
LAST UPDATED: October 28, 2026

Flick Photo Co. ("Flick Photo Co.," "Company," "we," "us," or "our") provides photography, photo booth experiences, video activations, event entertainment, custom merchandise, laser engraving, personalized products, and related event services.

These Terms of Service and Privacy Policy explain the conditions governing use of our website, the services we offer, and how we collect, use, disclose, and protect personal information.

Our website is located at https://flickphotoco.com.

By accessing or using our website, visitors agree to the applicable website Terms of Service. Providing personal information does not, by itself, constitute consent to every processing activity described in this Privacy Policy.

Clients purchasing event services may also be required to execute a separate written agreement.


PART I. TERMS OF SERVICE


1. Acceptance of Terms

By accessing this website, submitting an inquiry, or using our online services, you agree to comply with these Terms of Service to the extent applicable to your activities.

Certain services require a separate written agreement, booking confirmation, invoice, or purchase order.

Where a signed client agreement expressly conflicts with these website Terms, the signed agreement controls with respect to that client's purchased services, except where prohibited by applicable law.

Flick Photo Co. may update these Terms periodically. Updates will be posted with a revised effective date. Material changes affecting an existing booking will be governed by that booking's agreement and applicable law.


2. Services Offered

Flick Photo Co. offers a range of event experiences, including but not limited to:

• Professional photography and headshot experiences
• Traditional and digital photo booths
• Roaming photography and video experiences
• 360-degree video activations
• AI-assisted photography and virtual backdrops
• Digital galleries, image sharing, and printing
• Custom magnets, buttons, trading cards, and keepsakes
• Pre-event and onsite laser engraving
• Personalized merchandise and promotional products
• Audio guestbooks and interactive activations
• Event rentals, branded backdrops, and related equipment
• Event production and activation support

Service offerings, equipment, availability, pricing, and technical capabilities may vary by location and event.

Flick Photo Co. reserves the right to modify or discontinue offerings, provided that any existing contractual obligations are honored.


3. Quotes, Bookings, and Service Agreements

Submitting a website inquiry, requesting a proposal, or receiving a quote does not automatically establish a confirmed booking.

A booking is confirmed only when the requirements specified in the applicable booking agreement have been satisfied, including execution of required documents and receipt of any applicable payment.

Quotes are subject to the validity periods, availability conditions, taxes, and fees disclosed in the proposal or agreement.

Services, deliverables, customization, event duration, staffing, travel requirements, and associated charges will be defined in the applicable agreement or invoice.

Any material modification to confirmed services must be approved by Flick Photo Co. and documented in writing.


4. Payments, Retainers, and Additional Charges

Payment terms for event services are established in the applicable signed contract or booking agreement.

Unless otherwise agreed in writing, standard event bookings may require a retainer of 50% of the contracted service fee, with the remaining balance due 30 days before the event.

Bookings made within 30 days of the event may require payment in full at confirmation.

Retainers compensate Flick Photo Co. for reserving event availability, planning, and other applicable pre-event commitments, subject to the applicable agreement and law.

Potential additional charges, where disclosed and agreed upon, may include:

• Additional service hours
• Travel, lodging, transportation, and parking
• Venue-specific production or access requirements
• Rush production or expedited delivery
• Additional staffing or equipment
• Approved design revisions
• Damage to rented equipment
• Custom merchandise or special-order supplies

Any required charges will be disclosed in accordance with applicable consumer protection and pricing laws.

Flick Photo Co. will not treat a general website visit or inquiry as authorization to charge a payment method.

Card surcharges. If we apply a surcharge for payment by credit card, we will disclose it before you pay, show the total price including the surcharge, and limit the surcharge to no more than the amount our card processor charges us, as required by New York General Business Law § 518. We do not surcharge debit or prepaid card payments.

Gift cards. Our gift cards do not expire and carry no fees. If your gift card balance falls below $5, you may ask to receive the remaining balance in cash.


5. Cancellations, Postponements, and Refunds

Cancellation and rescheduling terms for confirmed events are governed by the signed service agreement.

The Company's standard event agreements generally distinguish cancellations based on the amount of notice provided and may provide for nonrefundable retainers, cancellation charges, or credits toward future services.

Actual refund eligibility depends on the specific agreement, expenses incurred, applicable law, and circumstances surrounding cancellation.

Clients must submit cancellation or rescheduling requests in writing.

Rescheduling requests are subject to availability, potential pricing adjustments, and any applicable fees identified in the client's agreement.

Custom products and personalized merchandise are subject to the Returns & Exchanges policy in Section 7.4.

Nothing in these Terms limits nonwaivable cancellation, refund, or consumer rights established by law.


6. Event Operations and Client Responsibilities

For onsite services, clients are responsible for providing appropriate access and reasonable operating conditions, including:

• A safe and accessible event location
• Necessary venue permissions
• Appropriate electrical power and operational space
• Reasonable loading, setup, and breakdown access
• Accurate event schedules and venue information
• Any required venue approval for the specific activation

Additional specifications may be included in the event agreement.

Flick Photo Co. will make reasonable efforts to deliver services as contracted. However, service delivery may be affected by venue restrictions, technical failures, network connectivity, weather, guest conduct, or circumstances outside the Company's reasonable control.

Service interruptions and remedies will be handled in accordance with the applicable signed contract and governing law.

Flick Photo Co. may suspend or discontinue activities when reasonably necessary to address unsafe conditions, harassment, equipment damage, or threats to personnel or attendees.


7. Custom Products and Laser Engraving

Flick Photo Co. may offer pre-produced and onsite personalized merchandise, including engraved products, magnets, buttons, and other custom keepsakes.


7.1 Client-Provided Merchandise

Where customers supply their own merchandise for engraving, printing, or customization, Flick Photo Co. may require sample items for testing and compatibility evaluation before accepting the production order.

Clients acknowledge that material composition, coatings, manufacturing inconsistencies, and other product characteristics may affect customization results.

Flick Photo Co. cannot guarantee successful or uniform results on untested client-provided materials.

The allocation of responsibility for any damage, replacement, production loss, or defective results will be governed by the written agreement and applicable law. Flick Photo Co. does not disclaim responsibility for damage caused by its own negligence or other conduct for which liability cannot legally be excluded.


7.2 Artwork and Personalization

Clients are responsible for ensuring that submitted names, text, images, logos, and other instructions are accurate and that they have the necessary rights to authorize their use.

Approved artwork or personalization instructions may be considered final for production.

Changes requested after production begins may require additional fees or may not be feasible.


7.3 Product Variations

Minor differences in color, placement, material grain, print finish, or engraving appearance may occur because of equipment tolerances and material characteristics.

Any material defect, incorrect customization, or failure to meet expressly agreed specifications will be addressed in accordance with the applicable agreement and consumer protection law.


7.4 Online Orders, Shipping, and Returns

Custom items ordered through our online store are made to order. Estimated production and shipping times are shown at checkout. If we cannot ship within the stated time (or within 30 days if no time is stated), we will notify you and give you the option to cancel for a full refund.

All sales are final. Every item sold by Flick Photo Co.® is made to order and personalized. Because of that, all sales are final, and we are unable to accept returns, exchanges, or cancellations once production has begun.

If something isn't right. If your item arrives damaged, defective, or not as ordered, please contact us at [email protected] with your order number and a photo of the issue. We will review each case and work with you on a resolution.
• Online orders: contact us within 7 days of delivery.
• Live event orders: let our team know on-site during the contracted event service time. For issues found after the event, contact us within 7 days of the event date.

Lost or damaged in transit. If your package is lost or arrives damaged in shipping, contact us within 7 days of the delivery date (or the expected delivery date, if it never arrives). We will work with the carrier to help resolve it.

Return shipping. If an item needs to be sent back to us, return shipping is the customer's responsibility unless we tell you otherwise.

Personalization details. Names, dates, spelling, and photos are produced exactly as submitted. If you approved a proof for your order, we produce it as approved. We cannot offer remakes for errors in information that was submitted or approved.

Handmade variations. Because engraved and printed items are handmade, slight variations in color, grain, or placement are part of their character and are not considered defects.

You may request a written copy of this policy at any time by emailing [email protected].

8. Photography, Video, and Digital Experiences

Our services may involve capturing photographs, video, audio recordings, and other media of event participants.

Content may be created, processed, displayed, printed, or delivered through physical products and digital technologies.

Depending on the selected experience, guests may be offered delivery through QR codes, email, text message, online galleries, or other approved methods.

Event-specific notices, participant permissions, and client instructions may apply.

Use of a photography service for its intended purpose does not automatically grant Flick Photo Co. unlimited permission to use a participant's identifiable likeness in unrelated commercial advertising.

Our Photography, Video & Media Policy in Part III provides additional information.


9. Intellectual Property

Flick Photo Co. retains ownership of its pre-existing intellectual property, proprietary systems, software configurations, templates, branding, operational processes, and original materials except as expressly transferred in writing.

Clients retain ownership of trademarks, logos, brand assets, and other materials that they lawfully own and provide to Flick Photo Co.

Clients grant Flick Photo Co. a limited license to use supplied materials as reasonably necessary to perform the contracted services.

Ownership and licensing of newly created event photographs, videos, graphic designs, branded content, and other commissioned deliverables will be determined by the applicable signed agreement.

No copyright assignment or work-made-for-hire arrangement is implied merely by purchasing services or accessing this website.

Website content may not be reproduced, resold, or commercially exploited without authorization, except where permitted by law.


10. Equipment and Property Damage

Clients may be financially responsible for damage to Flick Photo Co. equipment or property caused by conduct attributable to them or other persons for whom they have expressly assumed responsibility under a valid agreement.

Claims may be supported by documentation including photographs, incident reports, repair estimates, or replacement invoices.

Any applicable damage assessments, deposits, payment authorizations, and dispute procedures will follow the signed agreement and applicable law.

Flick Photo Co. will not automatically charge a stored payment method for disputed or additional charges without an appropriate contractual or payment authorization and compliance with applicable payment rules.


11. Third-Party Services

Our website and event experiences may integrate with external providers offering:

• Payment processing
• Event booking and customer management
• Digital photo and video delivery
• Web hosting and analytics
• Email and text-message services
• Event software and product customization

Third-party platforms may maintain their own terms and privacy notices.

Flick Photo Co. is responsible for its own practices and will take reasonable steps to select and manage providers as required by applicable law.

External links are provided for convenience and do not necessarily constitute endorsement.


12. Website Availability and Acceptable Use

Visitors agree not to misuse the website, attempt unauthorized access, introduce malicious software, interfere with website operations, or use the website for unlawful purposes.

We may temporarily restrict access when reasonably necessary for maintenance, security, or operational reasons.

We make reasonable efforts to maintain accurate website information but do not guarantee uninterrupted website availability.


13. Disclaimer and Limitation of Liability

To the extent permitted by applicable law, Flick Photo Co. is not responsible for indirect or consequential losses arising solely from website interruptions or circumstances beyond its reasonable control.

Any event-service liability limitations are addressed in the applicable signed contract.

Nothing in these Terms excludes or limits liability for fraud, willful misconduct, gross negligence, personal injury, violations of privacy or consumer protection laws, or other liability that cannot legally be excluded or limited.


14. Dispute Resolution and Governing Law

Disputes concerning contracted event services will be handled according to the dispute-resolution and governing-law provisions of the applicable signed agreement.

For disputes arising solely from website use, these Terms are governed by the laws of the State of New York, except where mandatory consumer protection or other applicable laws provide otherwise.

The parties are encouraged to attempt good-faith informal resolution before pursuing formal remedies.

Nothing in these Terms restricts lawful consumer reviews, complaints to regulators, or other protected activities.


15. Contact Information

Questions regarding website terms, bookings, or services may be directed to:

Flick Photo Co.
31 Covert Avenue #1057
Floral Park, NY 11001
United States

Email: [email protected]

Website: https://flickphotoco.com


PART II. PRIVACY POLICY


16. Scope of This Privacy Policy

This Privacy Policy describes how Flick Photo Co. processes personal information in connection with our website, inquiries, bookings, transactions, event experiences, and digital services.

It applies to website visitors, prospective clients, existing customers, event participants, and individuals communicating with our business.

Where Flick Photo Co. processes event participant information solely on behalf of a corporate client or event organizer, that organizer may independently determine certain purposes and uses of the information.

Activations run for our clients. Some activations include games, quizzes, surveys, contests, sign-up forms, or lead capture that our client asks us to run. When you provide information through one of these activations, we collect it on the client's behalf and share it with that client. The client's own privacy policy governs how the client uses it. Where reasonably practicable, we will identify the client at the point of collection.


17. Information We Collect

Depending on how an individual interacts with our services, we may collect the following categories of information.


17.1 Contact and Identification Information

Name, email address, phone number, business affiliation, mailing address, and other information voluntarily submitted.


17.2 Booking and Transaction Information

Event date, event location, requested services, estimates, contract details, invoices, transaction records, and payment status.

Payment information may be processed through third-party payment providers. Our access to complete payment card information depends on the payment technology used.


17.3 Event Media

Photographs, video recordings, audio recordings, guestbook messages, event participation information, and related media created through our services.


17.4 Digital Delivery Information

Email addresses, telephone numbers, QR-code interactions, gallery access information, and delivery preferences where those functions are enabled.


17.5 Technical and Website Information

Internet Protocol (IP) address, browser and device information, website usage information, cookie identifiers, referral sources, and other technical information collected through website infrastructure and enabled analytics tools.


17.6 Customization Information

Names, messages, artwork, photographs, designs, or other instructions submitted for personalized products and engraving services.

We aim to limit collection to information reasonably necessary for the disclosed business purpose.


18. How Information Is Collected

Personal information may be collected:

• Directly through website forms, email, telephone calls, and booking systems
• Through executed agreements and payment transactions
• During onsite photography and event participation
• When guests request delivery of digital images or videos
• Through automated website technologies
• From authorized event organizers or business representatives
• Through service providers acting on our behalf

We do not require individuals to provide unrelated personal information simply to browse the public portions of our website.


19. How We Use Personal Information

We may use personal information to:

1. Respond to questions and provide customer support.
2. Prepare proposals and process bookings.
3. Perform event services and fulfill custom product orders.
4. Deliver photographs, videos, and digital experiences.
5. Process payments and maintain transaction records.
6. Communicate operational updates about events and orders.
7. Maintain website functionality and security.
8. Troubleshoot and improve services.
9. Comply with applicable legal obligations.
10. Investigate suspected fraud, misuse, or security incidents.
11. Conduct marketing activities where permitted by applicable law and individual preferences.

Personal information collected for delivering a requested event experience will not automatically be treated as permission to subscribe an individual to unrelated promotional messages.


20. Event Photography and Participant Privacy

Photography and video experiences inherently involve the collection of visual and sometimes audio information.

Depending on the service selected by the event organizer, images may be displayed onsite, printed, shared with the guest, or made available through a digital delivery platform.

Guests will be informed of material collection and delivery practices through appropriate event notices, on-screen disclosures, event signage, or other reasonable methods.

Where required by law, Flick Photo Co. will seek the necessary authorization before collecting, disclosing, or using identifiable images or other regulated information.

Audio and video recording. Audio guestbooks and video experiences record only when a guest chooses to participate, and on-screen prompts, signage, or staff make clear when recording is happening. We do not use our equipment to secretly record private conversations.

Additional provisions regarding marketing, commercial reuse, minors, and event confidentiality appear in Part III.


21. AI-Assisted and Digital Imaging

Certain services may use software-based image processing, including virtual backdrop replacement, subject segmentation, filters, automated enhancements, or generative visual effects.

Our standard photo capture does not use facial recognition. Some of our digital galleries offer an optional face-search feature, described below.

Optional face search. When face search is enabled for an event, a guest may upload a selfie to find photos of themselves. To do this, the gallery software creates a mathematical representation of facial features (a "face template") and compares it with faces in the gallery. Some state laws treat face templates as biometric data.

Your choice. Face search is used only if you choose it. Before you use it, you will see a notice explaining what is collected, why, and how long it is kept, and you must give consent by an affirmative action (such as checking a box). You can always find and download your photos without face search by browsing the gallery or using your delivery link.

Limited use. We use face templates only to help guests find their photos. We do not sell, lease, or trade biometric data, and we do not use it for identification, tracking, advertising, or any other purpose. It is processed by our gallery software providers only to provide this feature.

Retention and deletion. Face templates are created and stored by our gallery software providers, not by Flick Photo Co., and are used only within the event they were created for. We turn off face search for an event and have its face-search data deleted no later than one year after the event, or sooner if the event gallery is deleted. Photos may stay in the gallery longer, as described in Section 25, but face templates are never kept indefinitely. You may ask us to delete your face-search data at any time by emailing [email protected] with the subject line "Biometric Data Request."

Where face search is turned off. We may disable face search for events in locations where legal requirements cannot be met for that event, and for events primarily attended by children.

Where external technology providers process event media, information may be transferred to those providers for the purpose of delivering the selected service.

We do not use guest photos, videos, or recordings to train artificial intelligence models, and we do not authorize our service providers to do so on our behalf. Some technology providers have their own terms for uploaded content, and we review those terms when selecting providers.

AI-generated and AI-altered images. Images made with generative effects (such as AI backgrounds, styles, or avatars) are digitally altered and may not depict real scenes. We may label AI-generated content where appropriate or required by law.


22. Sharing and Disclosure of Information

We may disclose information to service providers that assist with legitimate business operations, including:

• Website hosting and technical support providers
• Booking and customer-management providers
• Payment processors
• Photo booth and event technology platforms
• Interactive game, survey, and activation platforms
• Advertising and analytics platforms, if we use them (see Section 24)
• Cloud storage and gallery providers
• Email and message-delivery services
• Professional advisers where reasonably necessary

We may also disclose information when required by law, to respond to lawful legal process, to protect legal rights, or as part of a legitimate business transfer subject to applicable privacy protections.

We do not authorize service providers to use information for unrelated purposes merely because they assist in performing our services.

We also share event media and information collected at an event with the client or event organizer that hired us, as described in that client's agreement and in Section 16.

We do not sell personal information for money.

Advertising tools. If we use advertising tools on our website, such as the Meta Pixel or Google Ads tags, those tools may collect information about your visit (such as pages viewed and device identifiers) so we can measure our ads and show them to you on other websites. Some state laws call this "sharing" personal information or "targeted advertising." You can opt out as described in Section 24. We do not use event media, or contact details guests provide to receive their photos, for targeted advertising.

Mobile information. No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text-messaging originator opt-in data and consent; this information will not be shared with any third parties.


23. Marketing Communications

Flick Photo Co. may contact clients and prospective customers regarding inquiries, bookings, services, and relevant business offerings.

Commercial emails will identify Flick Photo Co. as the sender, include our postal address, and include an unsubscribe link. We honor unsubscribe requests within 10 business days.

Promotional text messages will be sent only where the necessary consent or other lawful authorization has been obtained.

Text messages. If you ask to receive your photos or videos by text, we send the message(s) needed to deliver them. That request does not sign you up for marketing.

If you opt in to promotional texts, message frequency varies, and message and data rates may apply. Consent to receive marketing texts is not a condition of any purchase.

You can opt out at any time by replying STOP (or a similar word such as QUIT, END, CANCEL, or UNSUBSCRIBE) or by telling us through any other reasonable means. Reply HELP for help. We will honor opt-out requests promptly and within the time required by law.

Individuals may unsubscribe from promotional communications without losing access to necessary transactional information about their bookings.


24. Cookies, Analytics, and Tracking Technologies

Our website may use cookies and similar technologies for essential operations, visitor preferences, performance measurement, and analytics.

The specific categories of cookies and technologies in use depend on the website's active configuration.

Visitors may manage certain cookies through their browser settings and any consent-management tools provided on the website.

Where applicable law requires consent for nonessential tracking, the Company will implement the necessary consent controls.

Advertising cookies and your choices. We may use advertising cookies and pixels (such as the Meta Pixel or Google Ads tags) to measure and deliver our ads. You can limit this tracking by adjusting your browser's cookie settings, using the ad-preference settings offered by Meta and Google, or emailing [email protected] with the subject line "Privacy Rights Request." Where applicable law requires, we treat a Global Privacy Control (GPC) signal from your browser as a request to opt out of targeted-advertising tracking for that browser. We do not currently respond to Do Not Track signals, because there is no common industry standard for them.


25. Data Retention

Flick Photo Co. retains personal information only for periods reasonably necessary to provide services, satisfy contractual requirements, maintain appropriate records, resolve disputes, and comply with applicable law.

Different categories of information may have different retention periods.

For event media, online galleries are guaranteed to be available for at least 60 days after delivery. After that, galleries may remain online, be archived, or be removed at any time, depending on the event agreement and storage platform.

Clients and guests should download and securely preserve delivered files within the applicable availability period.

Deletion requests may be subject to legal retention obligations and reasonable exceptions permitted by law.

We generally keep information for the following periods:

• Online event galleries: available for at least 60 days after delivery; after that, they may remain online, be archived, or be removed without further notice. Please download your files within 60 days.
• Original event media: may be kept in our archive for backup, reprint requests, and (subject to Section 35) portfolio use, unless the client agreement provides otherwise. You may ask us to delete images of you as described in Section 38.
• Face-search templates: deleted as described in Section 21, and never kept as long as galleries or archives.
• Guest delivery details (an email address or phone number entered to receive media): kept for as long as the related event gallery remains available, so guests can keep accessing their photos. They are used for marketing only if the guest separately opts in.
• Booking, contract, invoice, and payment records: kept for as long as required for tax, accounting, and legal purposes.
• Marketing contacts: kept until you unsubscribe or ask us to delete them.
• Website analytics data: kept according to the retention settings of the analytics tools we use.


26. Information Security

Flick Photo Co. endeavors to maintain reasonable administrative, technical, and physical safeguards appropriate to the nature of personal information handled.

These safeguards may include access restrictions, service-provider oversight, secure transmission, authentication controls, employee training, and appropriate data disposal practices.

No transmission, storage system, or security measure can guarantee absolute protection from unauthorized access.

We will investigate suspected security incidents and notify affected individuals and government agencies when required by law. For affected New York residents, this includes notice within 30 days of discovering a breach, as New York law requires.


27. Privacy Rights and Requests

Depending on residency, applicable law, and the circumstances of processing, individuals may have rights to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion of eligible information
• Obtain information about categories of personal information collected or disclosed
• Opt out of certain processing or promotional communications
• Withdraw consent where processing is based on consent
• Request additional information about applicable privacy practices
• Exercise other rights provided under applicable law

Requests may be submitted to:

[email protected]

Subject line: Privacy Rights Request

We may request reasonable verification of identity or authority before fulfilling certain requests.

Requests will be evaluated and addressed according to the deadlines, exceptions, and procedures established by applicable law.

You may submit a request yourself or through an authorized agent. If we deny a request in whole or in part, we will explain why. Where applicable law gives you a right to appeal, you may appeal by replying to our decision with the subject line "Privacy Request Appeal."

Individuals will not be unlawfully discriminated against for exercising applicable privacy rights.

Where another company controls the data collected during an event, we may direct an individual to that event organizer or coordinate the request with the responsible party.


28. Children's Privacy

Flick Photo Co. provides services that may be used at family events, schools, celebrations, and other gatherings attended by minors.

Our website and direct online services are not designed primarily for children under 13.

We do not knowingly collect personal information online from children under 13 without verifiable parental consent, as required by the Children's Online Privacy Protection Act (COPPA).

Photographs or other personal information involving minors may be handled under event-specific instructions, parental or guardian authorization, and applicable law.

Minors at our events. When a minor enters an email address or phone number to receive a photo, we use it only to deliver the requested media and for related security and legal purposes. We do not send marketing messages to children under 13. We send marketing messages to a minor aged 13 to 17 only if the minor expressly opts in through a separate, clear request that offers an equally easy way to decline, and the minor may withdraw that consent at any time. We never sell minors' personal information.

Parents and guardians. When a parent or guardian enters their own phone number or email address, we treat it as the adult's information and send marketing messages only if the adult separately opts in.

This approach is intended to comply with COPPA and the New York Child Data Protection Act, which protects the personal data of users under 18.

Separate authorization may be required before using an identifiable minor's image for public advertising or promotional purposes.

Parents and guardians may contact us regarding children's personal information.


29. Privacy Laws and Geographic Coverage

Flick Photo Co. is based in New York and provides services at events nationwide.

We evaluate our obligations under applicable federal, state, and international privacy laws based on the nature of the activity, location, customer, and information processed.

Where required, individuals will receive supplemental privacy notices, rights, disclosures, and consent mechanisms.

These may include protections established by applicable state consumer privacy laws or international regulations.

If you live in a state whose consumer privacy law applies to our processing of your information, you may exercise the rights that law provides by contacting us as described in Section 27.

This Privacy Policy does not represent that every privacy statute applies to Flick Photo Co. or that identical rights are available in every jurisdiction.


30. International Data Processing

Certain third-party technology providers may store or process information in jurisdictions outside the location where the information was collected.

Where applicable international data protection law governs such transfers, Flick Photo Co. will use an appropriate lawful transfer mechanism or other required safeguards.


31. Third-Party Websites

Our website may contain links to external websites, social media platforms, payment processors, and technology providers.

Each provider may maintain its own terms and privacy practices.

We encourage users to review these notices before submitting information to unrelated third-party services.


32. Changes to This Privacy Policy

We may periodically revise this Privacy Policy to reflect changes in services, technology, business practices, or applicable law.

The latest version will be available on our website with an updated effective date.

Where legally required, we will provide additional notice or obtain consent before materially changing how personal information is processed.


PART III. PHOTOGRAPHY, VIDEO & MEDIA POLICY


33. Purpose

This policy addresses photography, video capture, audio recordings, image delivery, media ownership, participant privacy, and the use of event content for promotional purposes.

It applies to services provided by Flick Photo Co., subject to applicable event agreements, individual permissions, and legal requirements.


34. Event Capture and Delivery

Photographs, videos, and audio recordings may be captured as part of the services selected by an event organizer.

Event media may be shared with the contracting client, individual participants, or designated recipients in accordance with the selected service, event-specific instructions, and applicable law.

Gallery access may be public, restricted, password-protected, or otherwise configured depending on the event.

Availability of downloaded or hosted media may be limited by the applicable event agreement and platform functionality.


35. Marketing and Portfolio Use

Flick Photo Co. may wish to feature completed event experiences in portfolios, social media, presentations, proposals, websites, and marketing materials.

However, commercial use of recognizable individuals' images, voices, names, or likenesses will be subject to applicable consent requirements, privacy laws, publicity rights, and any agreed client restrictions.

The contracting client's authorization to provide event photography does not automatically grant unlimited marketing rights over all attendees.

Where required by law, including New York Civil Rights Law §§ 50 and 51, we will obtain written consent before using a living person's name, portrait, picture, likeness, or voice for advertising or trade purposes. For minors, consent will come from a parent or guardian.

Clients may request confidentiality or restrictions on portfolio use in accordance with their event agreement.


36. Corporate Events and Confidentiality

For confidential corporate events, private functions, unreleased brand campaigns, or other sensitive activations, media usage restrictions may be established in writing.

Where those restrictions apply, Flick Photo Co. will honor agreed limitations on marketing, sharing, and public display.

The Company may retain information as reasonably necessary to fulfill contractual, operational, legal, or recordkeeping obligations, subject to applicable confidentiality and privacy requirements.


37. Minors and Sensitive Content

Recognizable images of minors will not be used for unrelated commercial advertising without appropriate authorization where required.

Special handling may be necessary for school events, healthcare settings, restricted venues, and other environments involving heightened privacy expectations.

Flick Photo Co. may decline requests to distribute or publish media that would violate applicable law, contractual restrictions, or the rights of another individual.


38. Requests Regarding Event Media

Individuals may contact Flick Photo Co. to request information about identifiable event media or its permitted use.

Requests may include concerns relating to marketing authorization, privacy, or removal of certain content from Company-controlled platforms.

We will review requests based on the relevant circumstances, applicable law, and any rights of the contracting event organizer.

Removal from platforms directly controlled by Flick Photo Co. does not guarantee deletion of copies independently downloaded, distributed, or retained by others.

Requests may be sent to:

[email protected]

Subject line: Photo & Media Privacy Request


39. Client and Guest Responsibilities

Clients are responsible for providing event notices or permissions assigned to them under their event agreements, including notifying attendees when appropriate.

Guests should use digital sharing tools responsibly and avoid distributing media in violation of another person's rights.

Flick Photo Co. may provide or recommend signage, consent notices, and event-specific disclosures to assist with responsible administration of photo and video experiences.


PART IV. GENERAL PROVISIONS


40. Accessibility and Questions

Flick Photo Co. welcomes requests for assistance accessing information about our policies.

We aim to make our website accessible to people with disabilities, using the Web Content Accessibility Guidelines (WCAG) 2.1 Level AA as our reference. If you have difficulty using any part of our website, email [email protected] and we will provide the information in another format.

Individuals who require an alternative method of contacting us or communicating a privacy request may email the Company.


41. Severability

If any provision of these Terms is determined to be unenforceable, the remaining provisions will continue to apply to the extent permitted by law.


42. No Waiver

Failure to enforce a provision does not constitute a permanent waiver of the right to enforce that provision when legally permissible.


43. Contact Flick Photo Co.

For questions concerning these Terms, privacy practices, event media, or our services:

Flick Photo Co.
31 Covert Avenue #1057
Floral Park, NY 11001
United States

General Inquiries: [email protected]

Website: https://flickphotoco.com